City of Buchanan

Minutes

CITY OF BUCHANAN

MINUTES OF COUNCIL MEETING

July 13, 2010

Attendance:  Mayor:  Benjamin Biggers.

Council Members:  Benjamin Westmoreland, Patricia Warren, Kenny Hughes, McKinley Pate.

Department Heads:  City Clerk Karen King, Public Works Director Dean Tanner, Police Chief Tracy Lambert.

 Mayor Biggers: called the meeting to order at 6:30 p.m.

 Mayor Biggers welcomed everyone.

 Mayor Biggers leads Pledge of Allegiance.

 Mayor Biggers gives invocation.

 Mayor Biggers asks to accept the agenda for tonight with addition of Commissioner Chairman Allen Poole added to public participation and removing old business.  Patricia Warren made a motion to accept the agenda.  Kenny Hughes seconded the motion.  Motion carried 4-0.

 Mayor Biggers asks to accept the minutes from June 8, 2010, and Work Session from June 29, 2010.  Benjamin Westmoreland made a motion to accept the minutes with change.  Kenny Hughes seconded the motion.  Motion carried 4-0. 

 Public Participation:

 Mayor Biggers asks Greg Yates from Metro Atlanta Financial Group to come forward.  Greg Yates explains that Aetna imposed a twenty seven percent increase but changing to Humana will only impose a thirteen percent increase and there were some improvements in coverage “emergency room visit will cost fifty dollars less and drug co-pays are five dollars less” cost for hospital stay will remain the same.

 Mayor Biggers asks for a motion to allow Greg Yates from Metro Atlanta Financial Group to continue with insurance package he has set up for city employees.  Benjamin Westmoreland makes motion to allow Greg Yates from Metro Atlanta Financial Group to continue with insurance package he has set up for city employees.  Patricia Warren seconded motion.  Motion carried 4-0.

 Mayor Biggers asks Commissioner Chairman Allen Poole to come forward.  Apologizes for lack of communication with city hall and requests the city help the recreation department install a pressure valve.  Public Works Director will install the pressure valve.

 Mayor Biggers asks Jana Gentry to come forward.  Jana Gentry explains walk and talk book club.  Children’s vacation reading program had one hundred and sixty two children sign up.  Eighty seven thousand eighty minutes documented reading time.  Teen program had forty one teens signed up.  Planning a fund raiser and everyone is invited.

New Business:

 

CITY WIDE YARD SALE:

 

August 7, 2010.

 

BUCHANAN HOUSING AUTHORITY VOTE FOR THREE MEMBERS:

 

City Clerk Karen King reads letter from Harold Philpot to mayor and council.  Letter states that at the monthly meeting on June 1, 2010 the Board of Commissioners for the Buchanan Housing Authority voted unanimously to recommend to you and council that Troy Bush, Lowell Ayers, Danny Hutcheson be reappointed to the Board of Commissioners for the Buchanan Housing Authority this will be a regular four year appointment and the Board of Commissioners for the Buchanan Housing Authority and the executive director wish to express to you their appreciation for the response and dedication these gentlemen have shown serving on the Housing Authority Board we respectfully recommend these appointments be made.

 

Mayor Biggers asks to vote to appoint Troy Bush, Lowell Ayers, and Danny Hutcheson to the Board of Commissioners for the Buchanan Housing Authority.  Benjamin Westmoreland made a motion appoint Troy Bush, Lowell Ayers, and Danny Hutcheson to the Board of Commissioners for the Buchanan Housing Authority.  Patricia Warren seconded the motion.  Motion carried 4-0. 

 

Department Updates:

 

Mayor Biggers asks for the department updates:

 

Public Works Director Dean Tanner:

 

(1.) Explains water loss was two percent. (2.) Explains aerator went out at the treatment plant and he has ordered a new one for the cost of fifty six hundred dollars.  (3.)   Explains Jason Robinson decided not to take the full time job at the treatment plant because he cannot afford the City of Buchanan family coverage insurance on his family.  (4.) Explains he would like to change the time frame for water disconnections he would like to disconnect after a bill is ten days late. Explains he would like to add .50 to all sanitation charges since Waste Management has gone up on theirs.  Explains he would like to increase water tap fees.  Explains he would like to increase reconnection fees from twenty five dollars to thirty for first offense and fifty dollars for each offense after the first offense. Explains he would like to change owner meter deposit from eighty dollars to one hundred dollars, owner who keeps rental home in owners name will be one hundred and fifty, commercial from one sixty to three hundred and industry from three twenty to five hundred, sewer tap fees should be raised. (5.) Explains that at the last meeting council voted on new employee but did not vote on pay increase for two ladies.  Mayor and council agree that in the future an evaluation will be required for pay raises and this will begin December 2010.  (6.) Updates mayor and council on Kelly project.  (7.) Updates mayor and council on Streetscape project.  (8.) Updates mayor and council on waste water treatment plant upgrade.

 

Mayor Biggers asks to vote to implement rate changes for water and sewer department effective immediately.  Benjamin Westmoreland made a motion to implement rate changes for water and sewer department effective immediately.  Kenny Hughes seconded the motion.  Motion carried 4-0. 

 

Mayor Biggers asks to vote to increase Betty Harvell’ pay rate from eleven dollars per hour to thirteen dollars per hour and Sherry Taylor’ pay rate from nine dollars per hour to ten dollars per hour effective immediately.  Benjamin Westmoreland made a motion to increase Betty Harvell’ pay rate from eleven dollars per hour to thirteen dollars per hour and Sherry Taylor’ pay rate from nine dollars per hour to ten dollars per hour effective immediately .  Kenny Hughes seconded the motion.  Motion carried 4-0. 

 

Police Chief Tracy Lambert:

 

(1.) Explains he is trying to make his department self sufficient.  (2.) Explains eighteen hundred and one dollars went into general fund for the sale of his blazer and he asks to be allowed to move those funds to public safety further states that he sold a junk car and put one hundred and twenty five dollars in the public safety fund and if this is not where it needs to go he will write a check to general funds.  City Clerk Karen King states she will need to check with auditor about this request before it is voted on. (3.) Explains he would like to have nine full time positions. (4.)  Presents mayor and council with sample of new police patch.

 

Mayor Biggers asks to approve Police Chief Tracy Lambert moving eighteen hundred and one dollars for the sale of the blazed from general funds into public safety if it is approved by auditor.  Kenny Hughes made a motion to approve Police Chief Tracy Lambert moving eighteen hundred and one dollars for the sale of the blazed from general funds into public safety if it is approved by auditor.  Benjamin Westmoreland seconded the motion.  Motion carried 4-0. 

 

Mayor Biggers asks for a motion to allow Police Chief Tracy Lambert to hire two full time officers in police department one will be paid thirteen dollars per hour and the other will be paid no more than 14.25 per hour.  Benjamin Westmoreland makes motion to allow Police Chief Tracy Lambert to hire two full time officers in police department one will be paid thirteen dollars per hour and the other will be paid no more than 14.25 per hour.  McKinley Pate seconded motion.  Motion carried 4-0.

 

City Clerk Karen King:

 

No update.  Explains she would like to hire a city inspector soon.

 

Mayor Biggers asks for a motion to adjourn.  Benjamin Westmoreland makes motion to adjourn.  Patricia Warren seconded motion.  Motion carried 4-0.