City of Buchanan

Minutes

CITY OF BUCHANAN

MINUTES OF COUNCIL MEETING 

July 12, 2011 

Attendance:  Mayor:  Benjamin Biggers.

Council Members:  Benjamin Westmoreland, McKinley Pate, Kenny Hughes. 

Department Heads: City Clerk Karen King, Public Works Director Dean Tanner, Police Chief Tracy Lambert. 

Mayor Biggers: called the meeting to order at 6:30 p.m. 

Mayor Biggers welcomed everyone. 

Mayor Biggers leads Pledge of Allegiance. 

Mayor Biggers asks Benjamin Westmoreland to give invocation 

Mayor Biggers asks to accept the agenda for tonight with addition Mayor will be addressing City expansion.  Kenny Hughes made a motion to accept the agenda with addition Mayor will be ddressing City expansion.   Benjamin Westmoreland seconded the motion.  Motion carried 3-0. 

Mayor Biggers asks to accept the minutes from June 14, 2011 council meeting and June 28, 2011 work session with changes.  McKinley Pate made a motion to accept the minutes from June 14, 2011 council meeting and June 28, 2011 work session.   Kenny Hughes seconded the motion.  Motion carried 3-0. 

Mayor Explains possible City Expansion: 

Mayor Biggers asks Jana Gentry to come forward.  Explains reading programs and how many hours reading have been logged at the library.  Explains the damage a lightning strike caused.  Extends invitation to what the library hopes will become an annual event homemade Christmas in July. 

City Clerk Karen King explains that Janie Holder is not present but wanted her to let mayor and council know when DBR meeting will be held and as it is their strategic planning meeting they want mayor and council to attend if at all possible. 

Department Updates: 

Mayor Biggers asks for the department updates: 

Public Works Director Dean Tanner:  

(1.)  Explains he has meet Mitchell Headley from Newnan Georgia and he will be the general contractor for the Joe Kelley Senior Living Center.  (2.)  Explains we did not get EIP grant to install sewer lines for the Joe Kelley project so he will be informing Joe Kelley that he will have to pay for sewer line, water lines will not present a problem we will be picking up six customers out that way.  (3.)  Explains his funds and what ITAD grant will and will not pay for.  (4.) Explains he will be putting money in sinking fund instead of the emergency fund until payment amount is there for the year then he will go back to putting money in his emergency fund.  (5.)  Has discussion with mayor and council regarding obtaining the six customers mentioned above and what it will cost to get them back from Haralson County Water Authority. 

Mayor Biggers asks for a motion to allow Public Works Director Dean Tanner to halt putting 10% per month in his emergency fund and instead use these funds to accumulate the money he will need to meet his sinking fund payment at the end of the year and then the 10% will go back to the emergency fund.  Kenny Hughes makes motion to allow Public Works Director Dean Tanner to halt putting 10% per month in his emergency fund and instead use these funds to accumulate the money he will need to meet his sinking fund payment at the end of the year and then the 10% will go back to the emergency fund.  Benjamin Westmoreland seconded motion.  Motion carried 3-0. 

Mayor Biggers asks for a motion to allow purchase of water lines from Haralson County Water Authority.  McKinley Pate makes motion to allow purchase of water lines from Haralson County Water Authority.  Kenny Hughes seconded motion.  Motion carried 3-0.  McKinley Pate states with the understanding that he believes that Joe Kelley should be paying for this. 

 Police Chief Tracy Lambert  

(1.) Explains to council that they are not bound by what another council does.  (2.)  Asks mayor and council to change insurance wait period for new hires from 90 days to 30 days.  (3.)  Explains since Lee Carroll left he has promoted Bobby Patterson to Captain and will not be naming a Deputy Chief at this time.  (4.)  Explains he will not be present for work session July 26, 2011 because he will be attending police chief conference.  (5.)  Updates mayor and council on sell of fire truck to county. 

Mayor Biggers asks for a motion to change insurance wait period for new hires from 90 days to 30 days.  McKinley Pate makes motion to change insurance wait period for new hires from 90 days to 30 days.  Benjamin Westmoreland seconded motion.  Motion carried 3-0. 

City Clerk Karen King:  

(1.)  Explains to mayor and council she will be getting estimates to move IT room and update equipment.  (2.)  Explains business license fees have not changed since 1995 and presents mayor and council with proposed change to price.  (3.)  Explains it is now a law and for all new business licenses applications  now have to be sent to the state through the use of the SAVE program.  (5.)  Explains she is still working on getting bids from insurance companies. 

Mayor Biggers asks for a motion to change base rate from $50.00 to $100.00 on business licenses effective immediately.  Kenny Hughes makes motion to change base rate from $50.00 to $100.00 on business licenses effective immediately.  Benjamin Westmoreland seconded motion.  Motion carried 3-0. 

Mayor Biggers asks for a motion to adjourn.  Benjamin Westmoreland makes motion to adjourn.  McKinley Pate seconded motion.  Motion carried 3-0.