City of Buchanan

Minutes

CITY OF BUCHANAN

MINUTES OF COUNCIL MEETING

August 9, 2011

Attendance:  Mayor:  Benjamin Biggers.

Council Members:  Benjamin Westmoreland, Patricia Warren, Kenny Hughes.

Department Heads: City Clerk Karen King, Public Works Director Dean Tanner, Police Chief Tracy Lambert.

Mayor Biggers: called the meeting to order at 6:30 p.m.

Mayor Biggers welcomed everyone.

Mayor Biggers asks Henry Bedford to lead Pledge of Allegiance.

Mayor Biggers asks Benjamin Westmoreland to give invocation

Mayor Biggers asks to accept the agenda for tonight with addition of resolution for Holly Village added to old business.  Patricia Warren made a motion to accept the agenda with addition of resolution for Holly Village added to old business.   Benjamin Westmoreland seconded the motion.  Motion carried 3-0.

Mayor Biggers asks to accept the minutes from July 12, 2011 council meeting and July 26, 2011 work session with changes.  Benjamin Westmoreland made a motion to accept the minutes from July 12, 2011 council meeting and July 26, 2011 work session.   Patricia Warren seconded the motion.  Motion carried 3-0.

Mayor Biggers asks Jamie Epling to come forward.  Explains to mayor and council that she is unhappy because the city spent money at Jack Peeks in Palmetto on a lawn mower that she feels like they should have bought in her shop.  Has discussion with mayor and council regarding bid process.

Mayor Biggers asks Jason Brady of Northwestern benefits to come forward.  Asks mayor and council if they have questions regarding insurance quotes he has provided them.  Has discussion with mayor council and department heads regarding insurance quotes and coverage processes. 

Mayor Biggers asks Greg Yates of Metro Financial Group to come forward.  Asks mayor and council if they have question regarding insurance quotes he has provided them.  Explains current coverage and how it came to be.  Has discussion with mayor council and department heads regarding insurance and coverage processes.

Mayor Biggers asks Jana Gentry to come forward.  Explains the library was awarded $3000.00 grant from Carroll EMC.  States she felt the city wide yard sale went well.  Fair on the square will be September 17, 2011. Explains children story time will continue.

Mayor Biggers asks Iris Baggett to come forward.  Explains state assessment is coming up and DBR is hopeful they will be certified again.  Explains city support is needed in the upcoming months as there is a lot going on.

 Mayor Biggers asks Jamie Epling to come forward again.  Explains she went back to get paperwork to present mayor and council.  Another discussion about what the water department asked her to bid on.

Old Business:

Mayor and council consider signing resolution with Holly Village.

Mayor Biggers asks for a motion to sign resolution.  Kenny Hughes makes motion to sign resolution.  Patricia Warren seconded motion.  Motion carried 3-0.

Department Updates:

Mayor Biggers asks for the department updates:

Public Works Director Dean Tanner:

(1.) Presents mayor and council with quotes for work to be done on playground.  (2.) Presents mayor and council with paving a section on pine street and playground area behind city hall.  (3.)  Asks mayor and council what they want him to do about the old building close to railroad tracks having indicated prior that it would cost too much to repair, had no roof and was slightly over on railroad property, and that it was best to demolish it, also indicating that the contents and components of the building are worthless to the city and that the mayor could use some of the contents and components on his non-profit building and suggested that they let mayor have contents and components that he wants and then demolish and haul away, and Tracy Lambert suggested that the county could demolish and haul it away when the county demolished and hauled away the house on Highland Avenue.  (4.)  Asks mayor and council to allow him to purchase cutting torch. 

Mayor Biggers asks for a motion to allow Public Works Director Dean Tanner to demolish the old building close to railroad tracks as he stated earlier with the mayor taking whatever contents and components he could use at his non-profit building.  Kenny Hughes makes motion to allow Public Works Director Dean Tanner to demolish the old building close to railroad tracks as he stated earlier with the mayor taking whatever contents and components he could use at his non-profit building.  Benjamin Westmoreland seconded motion.  Motion carried 3-0.

Mayor Biggers asks for a motion to allow Public Works Director Dean Tanner to purchase cutting torch.  Benjamin Westmoreland makes motion to allow Public Works Director Dean Tanner to purchase cutting torch.  Patricia Warren seconded motion.  Motion carried 3-0.

Police Chief Tracy Lambert

(1.) Asks mayor and council to allow him to purchase two charger vehicles based on state bid using the SPLOST funds collected from the sale of the fire truck.  Cars will be equipped using the lowest bids with funds collected from selling two of police departments current vehicles.  (2.)  Informs mayor and council on e-citation process and equipment he purchased to implement the process.  (3.)  Explains to mayor and council he has an officer injured and receiving workers comp and he needs to hire a part time person temporarily to fill in until employee who is on workers comp returns.  (4.) Informs mayor and council the county has agreed to assist with the cleanup of the dilapidated property 107 Highland Avenue.  (5.)  Explains he and City Codes Enforcer Terry Floyd looked at a mobile home in Wesley Camp Mobile Home Park and one on Tallapoosa Street and will be informing the owners that they must be cleaned up.  (6.)  Presented mayor and council with income and expenditure numbers.  (7.)  Updates mayor and council on due process resolution that city attorney Rob Monroe has not to date returned however Rob Monroe says to him that it is good.  The vote to pass resolution was dependent upon city attorney Rob Monroe’s approval.

Mayor Biggers asks for a motion to allow Police Chief Tracy Lambert to purchase two new charger vehicles based on state bid using the SPLOST funds collected from the sale of the fire truck.  Kenny Hughes makes motion to purchase two new charger vehicles based on state bid using the SPLOST funds collected from the sale of the fire truck.  Benjamin Westmoreland seconded motion.  Motion carried 3-0.

Mayor Biggers asks for a motion to allow Police Chief Tracy Lambert to hire a part time employee temporarily if needed.  Kenny Hughes makes motion to allow Police Chief Tracy Lambert to hire a part time employee temporarily if needed.  Benjamin Westmoreland seconded motion.  Motion carried 3-0.

City Clerk Karen King:

(1.) Explains to mayor and council that she has gotten bids from auditors and explains what the bids were.  Mayor and council asked to see one more bid before voting.  (2.)  Explains to mayor and council that she has got to get a vote on the insurance in order to finish the budget and millage rate.  (3.) Asks if she may call to inform them of the last bid she is waiting on comes in and get a consensus from them to hire what she feels will be the lowest bid and that is Michelle Robinson.

Kenny Hughes states his intent to open an auction house in the City of Buchanan.

Mayor Biggers asks for a motion to hire the lowest bid auditor for City of Buchanan auditor.  Kenny Hughes makes motion to hire the lowest bid auditor for the City of Buchanan auditor.  Patricia Warren seconded motion.  Motion carried 3-0.

Mayor Biggers asks for a motion to go into executive session for personnel/employees/compensation/benefits.  Patricia Warren makes motion to go into executive session.  Benjamin Westmoreland seconded motion.  Motion carried 3-0.

Mayor Biggers asks for a motion to come out of executive session.  Patricia Warren makes motion to come out of executive session.  Benjamin Westmoreland seconded motion.  Motion carried 3-0.

 A discussion immediately and spontaneously ensued among two factions of the council as follows:  One faction, Kenny Hughes and Patricia Warren seemed to express a desire to accept the employees insurance bid from Metro Financial Group and hold off on removing specific trees from the courthouse square area; the other faction, Benjamin Westmoreland had objections about the insurance and wanted the specific trees removed immediately.  The discussion ended in both factions agreeing to accept the bid from Metro Financial Group and go ahead and cut the specific trees immediately.

Mayor Biggers asks for a motion to accept the bid from Metro Financial Group and keep Greg Yates as insurance agent.  Kenny Hughes makes motion to accept the bid from Metro Financial Group and keep Greg Yates as insurance agent.  Patricia Warren seconded motion.  Motion carried 3-0.

Mayor Biggers asks for a motion to remove specific trees around courthouse square area and replace with something smaller and low growing as mentioned in open meeting before executive session by Benjamin Westmoreland and then again in open meeting and then discussed in open meeting after the executive session.   Kenny Hughes makes motion to remove specific trees around courthouse square area and replace with something smaller and low growing as mentioned in open meeting before executive session by Benjamin Westmoreland and then again in open meeting and then discussed in open meeting after the executive session.  Benjamin Westmoreland seconded motion.  Motion carried 3-0.

Mayor Biggers asks for a motion to adjourn.  Patricia Warren makes motion to adjourn.  Kenny Hughes seconded motion.  Motion carried 3-0.