City of Buchanan

Minutes

CITY OF BUCHANAN

MINUTES OF COUNCIL MEETING

February 13, 2012

Attendance:  Mayor:  Benjamin Biggers.

Council Members:  Patricia Warren, Kenny Hughes, Jarred Taylor, Patty Hutcheson.

Department Heads: City Clerk Karen King, Public Works Director Dean Tanner, Police Chief Tracy Lambert.

Mayor Biggers: called the meeting to order at 6:30 p.m.

Mayor Biggers welcomed everyone.

Mayor Biggers asks Henry Bedford to lead Pledge of Allegiance.

Mayor Biggers gives invocation.

Mayor Biggers asks to accept the agenda for tonight with addition of Joe Kelly in New Business.  Patricia Warren made a motion to accept the agenda with addition of Joe Kelly in New Business.   Jarred Taylor seconded the motion.  Motion carried 4-0.

Mayor Biggers asks to accept the minutes from Council meeting and January 10, 2012 meeting and Work Session January 31, 2012.  Patricia Warren made a motion to accept the minutes from Called and Council meeting and December 13, 2011 meeting.   Kenny Hughes seconded the motion.  Motion carried 4-0.

Public Participation:

Mayor Biggers asks Jana Gentry to come forward.  Updates mayor and council on programs the library has had this month.  Explains that tax forms have arrived at the library and the library will be glad to help find any form that they might not have received that a citizen may need.  Explains the new software installed last month is running well.  Explains next month will be dental care month and they will be celebrating polar bear day.  Explains the library will be issuing Zoo Atlanta family passes and can also offer other passes for other Georgia family outings.   

New Business:

Mike Lott (Rint-McDuff)

Explains to mayor and council CDBG grant and what money the City will be expected to pay for engineering and also matching fund money on the grant.   Explains water lines that will need to be replaced and why.  

Mayor Biggers asks to allow Public Works Director Dean Tanner to apply for CDBG grant with understanding matching funds of $100,000.00 will be coming out of SPLOST to install and upgrade water mains.  Jarred Taylor made a motion to Public Works Director Dean Tanner to apply for CDBG grant with understanding matching funds of $100,000.00 will be coming out of SPLOST to install and upgrade water mains.   Patricia Warren seconded the motion.  Motion carried 4-0.

Joe Kelly (Kelly Senior Living Foundation)

Requests mayor and council allow Public Works Director Dean Tanner to obtain a permit  from Georgia Department of Transportation and allow contractor (Kelly Senior Living Center contractor)  to install sewer lines from the Kelly Senior Living Center property up to City of Buchanan existing sewer at end of First Avenue line down beside Highway 27.  The sewer line has been engineered out to Greg Dewberry at the expense of Kelly Senior Living Center and the sewer line will be installed at the expense of Kelly Senior Living Center.  Joe Kelly is aware that he will also be required to pay tap fees to City of Buchanan. 

Mayor Biggers asks for a motion to allow Public Works Director Dean Tanner to apply with the Georgia Department of Transportation to install sewer lines from Kelly Senior Living Center up to City of Buchanan existing sewer at end of First Avenue line down beside Highway 27 with understanding that all fees for filing with Department of Transportation, engineering fees, and tap fees to the City of Buchanan will be paid by Kelly Senior Living Center.  Kenny Hughes makes motion to allow Public Works Director Dean Tanner to apply with the Georgia Department of Transportation to install sewer lines from Kelly Senior Living Center up to City of Buchanan existing sewer at end of First Avenue line down beside Highway 27 with understanding that all fees for filing with Department of Transportation, engineering fees, and tap fees to the City of Buchanan will be paid by Kelly Senior Living Center.  Jarred Taylor seconded motion.  Motion carried 4-0.

Old Business:

GTS (Government Tax Solutions)

Mayor Biggers asks for a motion to allow City Clerk Karen King to allow GTS to collect past due taxes owed to City of Buchanan for more than one year.  Patricia Warren makes motion to allow City Clerk Karen King to allow GTS to collect past due taxes owed to City of Buchanan for more than one year.  Kenny Hughes seconded motion.  Motion carried 4-0.    

Bids on Streetscape Landscape Project

Mayor Biggers asks for motions to accept landscaping bids.   Kenny Hughes abstains from vote because he has a personal relationship with one of the bidders.   Jarred Taylor makes motion to accept Brown Landscaping Bid.  Patty Hutcheson seconded motion.  Motion carried 3-0.    

Department Updates:

Mayor Biggers asks for the department updates:

Public Works Director Dean Tanner: 

No update.

Police Chief Tracy Lambert 

(1.) Asks mayor and council if they have question regarding what he handed out.  (2.)  Makes statement to mayor and council regarding City finances states that he cares about City finances weather it involves his department or not and he is always there to be called on to help.  

City Clerk Karen King: 

(1.) Explains to mayor and council she would like to advertise new businesses on the sign in front of City Hall.  (2.)  Presents completed copy of audit to mayor, council, and department heads.

Mayor Biggers asks for a motion to adjourn.  Patricia Warren makes motion to adjourn.  Jarred Taylor seconded motion.  Motion carried 4-0.