City of Buchanan

Minutes

CITY OF BUCHANAN

MINUTES OF COUNCIL MEETING

 

June 18, 2013

Mayor:  Chase Croft

 

Council Members:  Kenny Hughes, Patricia Brown, Donald Rainey.

 

Department Heads: City Clerk Karen King, Public Works Director Dean Tanner, Police Chief Tracy Lambert

 

Mayor Croft: called the meeting to order at 7:00 p.m.

 

Mayor Croft welcomed everyone.

 

Mayor Croft asks for invocation.

 

Mayor Croft leads Pledge of Allegiance.

 

Mayor Croft asks to accept the agenda for tonight.  Patricia Brown made motion to accept the agenda for tonight.  Donald Rainey seconded the motion.  Motion carried

3-0.

 

Mayor Croft asks to accept the minutes from Council Meeting May 14, 2013 and Work Session May 28, 2013.  Patricia Brown made a motion to accept the minutes from Council Meeting May 14, 2013 and Work Session May 28, 2013.   Kenny Hughes seconded the motion.  Motion carried 3-0.

 

Public Participation:

 

Kelly Crawford (Kelly’s Pizza)

 

Drive thru is open and opened up section for customers to come in and set down to eat has purchased beer license and will be serving beer to customers who come in to eat not pouring just serving cans and bottles. 

 

New Business

 

Bids on Liability Coverage Insurance

 

Requested bids from current agent Parnell and from GMA received bid from Parnell in the amount of $21,368.00 GMA sent letter back stating they could not compete with a private insurance agency and were withdrawing their bid. 

 

Mayor Croft asks to accept the bid of $21,368.00 from Parnell.  Patricia Brown made motion to accept the bid of $21,368.00 from Parnell.  Donald Rainey seconded the motion.  Motion carried 3-0.

 

First Reading of a Petition to Rezone Property

 

Mayor Croft reads petition the request is to rezone property that is currently C1 to General Industrial request is so the property can be used to hold storage tanks and other improvements as needed to operate a propane wholesale and retail business.  The current use of the property is vacant residential the address is 10 Buchanan By Pass the name of the petitioner is Lucky Construction and Development Incorporated the address of that business is 1019 Tallapoosa Street Bremen Georgia and the petitioners name is Jerry Lucky the petition was submitted on June 7, 2013 the public hearing was originally scheduled for Thursday June 22 but found out council members would be on vacation would like to review rules and find out how to go about re-scheduling the public hearing after the public hearing there will be a called meeting to vote on the rezoning request states rules as set forth by City of Buchanan Ordinances for public hearings.

 

Bids on Young Street Property “Lot 71 and Lot 72”

 

Mayor Croft opens bids for property.  There is only one bid reads bid R. T. McBrayer Sr. bids $5,200.00.

 

Mayor Croft asks to accept the bid of $5,200.00 from R. T. McBrayer Sr. on Lot 71 and Lot 72 on Young Street Property.  Donald Rainey made motion to accept the bid of $5,200.00 from R. T. McBrayer Sr. on Lot 71 and Lot 72 on Young Street Property.  Patricia Brown seconded the motion.  Motion carried 3-0.

 

Haralson County Mitigation Plan

 

Tabled for further review by council.

 

Mayor Croft asks to table to next meeting.  Donald Rainey made motion to table to next meeting.  Patricia Brown seconded the motion.  Motion carried

3-0.

 

 

Budget

 

Each department head will answer questions during their department update.  There was department head meeting held and some of the changes to budget as follows:  Each department will split Parnell Insurance, City Hall Lights, Street Lights.  The long term short term disability coverage will no longer be provided by the City but must be paid at the employee’s expense.  After compiling budget we were able to set a millage rate of 5.453 which is slightly below last years.

 

Department Updates:

 

 

Mayor Croft asks for the department updates:

 

Public Works Director Dean Tanner:

 

Has been approved for USDA loan for sewer plant would like to but not sure it will be possible to get the paperwork signed by June 26th to lock in percentage rate.  Discusses budget with council and will discuss further at work session.   

 

Police Chief Tracy Lambert:

 

Police Chief needs radar unit in police car that that has gone out replaced and would like council to vote on it and would like to purchase new laptops.  Discusses budget with council. 

 

Mayor Croft asks to allow Police Chief Tracy Lambert to purchase radar unit for $2,200.00 out of SPLOST.  Donald Rainey made motion to allow Police Chief Tracy Lambert to purchase radar unit for $2,200.00 out of SPLOST.  Patricia Brown seconded the motion.  Motion carried 3-0.

 

Mayor Croft asks to allow Police Chief Tracy Lambert to purchase 1 laptop for $1,100.00 out of SPLOST.  Donald Rainey made motion to allow Police Chief Tracy Lambert to purchase 1 laptop for $1,100.00 out of SPLOST.  Patricia Brown seconded the motion.  Motion carried 3-0.

 

City Clerk Karen King:

 

Discusses budget with council.

 

Mayor Croft asks for a motion to operate on tentative budget until new budget is adopted.  Kenny Hughes makes motion to operate on tentative budget until new budget is adopted.  Patricia Brown seconded motion.  Motion carried 3-0.

 

Mayor Croft asks for a motion to adjourn.  Patricia Brown makes motion to adjourn.  Donald Rainey seconded motion.  Motion carried 3-0.