City of Buchanan

Minutes

CITY OF BUCHANAN

Minutes of Regular Council Meeting

August 9, 2016

 

 Mayor: Johnny Pope

 Council Members: Patty Hutcheson, AJ Scott, and Greg Lane were present.   

 Department Head: City Clerk Betty Harvell, Public Works Director Dean Tanner, Police Chief Chad Henderson.

 Mayor Pope:  Calls the meeting to order.  Asks Patty Hutcheson to lead the invocation, and the Pledge of Allegiance was led by Johnny Pope.

 Mayor Pope:  Asks for a motion to approve the agenda.   Patty Hutcheson made a motion to approve the agenda.  AJ Scott seconds the vote.  Motion carried with 3-0.

Mayor Pope:  Asks for a motion to approve minutes from July 12 & July 26 meetings with change.  Patty Hutcheson made a motion to approve the minutes from July 12 & July 26 meetings with change.  AJ Scott seconds the vote. Motion carried with 3-0.

 Public Participation:

 Mayor Pope ask for public input.

 Erica Griffth - Not present.

 Jana Gentry (Library):  Thanks the Buchanan Car Club for another great car show.  We had 114 children/teen and 50 adults sigh up for our Summer Reading Programs.  Our children’s group logged 45,500 minutes of reading this summer.  Congratulation Maddox, he is our first patron to complete our 1,000 books before kindergarten program.  Children’s story time every Monday at 2 pm.  Almost time for the 11th annual BBQ.

 Old Business:

 Statewide Mutual Aid and Assistance Agreement

Mayor Pope explains public safety intergovernmental agreement was brought forth at last work session and asks council if they have had time to read and are in agreement to sign the Statewide Mutual Aid and Assistance Agreement.  Council agreed and Mayor Pope signed the Agreement.

 

Marcy Heath (Insurance Solution of South)

Marcy presents mayor and council with health, life, dental, insurance package proposal.

 Public Works Director Dean Tanner

Dean reads to mayor and council Water and Sewer System Upgrade Resolution NO. 0809, 2016 and asks for and answers questions then asks for vote on resolution.

 Mayor Pope:  Asks for a motion to approve Water and Sewer System Upgrade Resolution NO. 0809, 2016 and award construction of plant to lowest bidder Haren Construction.   Patty Hutcheson made a motion to approve Water and Sewer System Upgrade Resolution NO. 0809, 2016 and award construction of plant to lowest bidder Haren Construction.  AJ Scott seconds the vote.  Motion carried with 3-0.

 Mayor Pope:  Asks for a motion to go into executive session regarding financial.   Patty Hutcheson made a motion to go into executive session regarding financial.  AJ Scott seconds the vote.  Motion carried with 3-0.

 Mayor Pope:  Asks for a motion to come out of executive session regarding financial.   AJ Scott made a motion to come out of executive session regarding financial.  Greg Lane seconds the vote.  Motion carried with 3-0.

 Mayor Pope asked council to discuss health, life and dental insurance quotes received openly.  Mayor and council have lengthy discussion on quotes and possibility of having employees pay for part of health care.

 Mayor Pope asked if there are any motions.  AJ Scott made a motion to have Marcy Heath become City of Buchanan Insurance Agent and use the Humana health insurance she quoted with the stipulation that the Humana vitality must be completed by December 1, 2016 or each employee who does not complete the Humana vitality must then pay for 30% of their health insurance for the remainder of that insurance contract and until the Humana vitality is complete in the next insurance issuing cycle, city will continue to pay for employee life and dental insurance.  Patty Hutcheson seconds the vote.  Greg Lane votes no.  Motion carried with 2-0.

 Departmental Updates:

 Dean Tanner:  Does not have an update.

 Chad Henderson:  Explains the amount of calls police department has had.  Commended two of his officers for their good work (Keith Pike, Jeff Attison).  Request purchasing a new vehicle.  Council postpones discussion of purchasing a vehicle.

 Betty Harvell:  Asked Michelle Robison to address mayor and council with update on budget standing to date.  Michelle updates mayor and council on budget.  No actions are taken or required yet on budget as we are only one month into the new budget.

Donny Boswell:  Gives brief update on fried pie festival.

Adjourn:  Patty Hutcheson made a motion to adjourn.  AJ Scott seconds the motion.  Motion carried 3-0.