City of Buchanan

Minutes

CITY OF BUCHANAN

REGULAR MINUTES

OF COUNCIL MEETING

 

March 13, 2014

Mayor:  Chase Croft

Council Members:  Patricia Brown, Patty Hutcheson, Donald Rainey, Greg Lane.

Department Heads: City Clerk Karen King, Public Works Director Dean Tanner, Police Chief Tracy Lambert

Mayor Croft: called the meeting to order at 7:00 p.m.

Mayor Croft welcomed everyone.

Mayor Croft leads Pledge of Allegiance.

Mayor Croft asks for invocation.

Mayor Croft asks to accept the agenda for tonight moving executive session up with normal business following.  Patricia Brown made motion to accept the agenda for tonight moving executive session up with normal business following.  Donald Rainey seconded the motion.  Motion carried 3-0.

Mayor Croft asks to accept the minutes from Council Meeting February 18, 2014.  Patricia Brown made a motion to accept the minutes from Council Meeting February 18, 2014.   Greg Lane seconded the motion.  Motion carried 3-0.

Mayor Croft asks for a motion to go into executive session for legal and personnel reasons.  Donald Rainey makes motion to go into executive session for legal and personnel reasons.  Patricia Brown seconded motion.  Motion carried 3-0.

Mayor Croft asks for a motion to come out of executive session.  Patricia Warren makes motion to come out of executive session.  Donald Rainey seconded motion.  Motion carried 4-0.

Public Participation:

Yvonne Kimball:

Thanks mayor and council and maintenance crew for work in cemetery and for all they do to keep City looking nice.

Park Update:

Kenny Hughes states first park meeting was last night and was very successful thanks everyone involved officers are (Kenny Hughes – Chairman, Debby Lane – Secretary, Shirley Pope – Treasurer) last night the main topic was the caboose and how to get it here.  Kenny Hughes asks for a motion to allow park committee to use up to $8,500.00 from park fund to move and get caboose painted still taking donations and hopeful that most of the funds will be donated.

Mayor Croft asks for a motion to allow park committee to use up to $8,500.00 from the park fund to get the caboose moved and painted.  Patricia Warren makes motion to allow park committee to use up to $8,500.00 from the park fund to get the caboose moved and painted.   Greg Lane seconded motion.  Motion carried 4-0.

Jana Gentry: (Library)

Jana thanks City of Buchanan for funds received from the 2013-2014 budget and is hopeful for additional funding this year.  Jana explains programs progress and programs upcoming to the library computer training continues.

Janie Holder: (Better Hometown Manager)

Janie shows mayor and council examples of signs and asks for motion to allow Better Hometown and City to work together to get bids to purchase signs. Better Hometown would also like to work together with City to put together a downtown action plan.

Mayor Croft asks for a motion to allow Better Hometown and City to get bids to purchase signs.  Patty Hutcheson makes motion to allow Better Hometown and City to get bids to purchase signs.  Donald Rainey seconded motion.  Motion carried 4-0.

New Business:

Mayor Croft states this is the first reading of ordinance to adopt codification plan it must be read in two public meetings.  Mayor Croft reads ordinance to adopt codification plan.

Mayor Croft states boy scouts have requested a $75.00 donation and he will certainly donate to boy scouts and asks if anyone else would like to donate to let him know further states the in the upcoming budget he wants to set precedence for who will be allowed to ask and receive donations (local).

Mayor Croft asks for a motion to reappoint John Gains to Buchanan Housing Authority Board.  Patricia Warren makes motion to reappoint John Gains to Buchanan Housing Authority Board.  Donald Rainey seconded motion.  Motion carried 4-0.

Mayor Croft asks for a motion to reappoint Max Crook to Buchanan Housing Authority Board.  Patricia Warren makes motion to reappoint Max Crook to Buchanan Housing Authority Board.  Patty Hutcheson seconded motion.  Motion carried 4-0.

Mayor Croft asks for a motion to appoint Chalmus Weatherby to Buchanan Housing Authority Board.  Patricia Warren makes motion to appoint Chalmus Weatherby to Buchanan Housing Authority Board.  Donald Rainey seconded motion.  Motion carried 4-0.

Mayor Croft reminds City Wide Yard Sale will be April 5th 2014.  Car Show will also be April 5th 2014.

Department Updates:

Mayor Croft asks for the department updates:

Public Works Director Dean Tanner:

Dean Tanner states he and Karen King are working together with 911 to try to come up with ways to clear up confusion on street names that are similar to other cities street names.  Dean Tanner and Karen King went to a GEFA meeting to try to find ways to recoup money spent on weather.  Received check for paving and hope to repave Carrollton Street this year.  Dean Tanner updates mayor and council on USDA and CDBG projects and payments that have been made so far.

Police Chief Tracy Lambert:

Tracy Lambert presents mayor and council with information packet.  Tracy Lambert has done his budget analysis and is under budget.  Tracy Lambert states they are going to be recommended for state certification.

City Clerk Karen King:

Karen King states VFW would like to annex in lots for recreation and would like the annexation fee waived since they are non-profit.  Tabled to next meeting.  Karen King asks for vote to purchase 12 phones from lowest bidder CSII for $1,522.00. 

Mayor Croft asks for a motion to allow Karen King to purchase 12 phones from CSII for $1,522.00.  Donald Rainey makes motion to allow Karen King to purchase 12 phones from CSII for $1,522.00.  Patricia Brown seconded motion.  Motion carried 4-0.

Mayor Croft asks for a motion to adjourn.  Patricia Brown makes motion to adjourn.  Donald Rainey seconded motion.  Motion carried 4-0.